How Long Are Riddor Records Kept?

How long should accident records be kept?

Registers of injuries.

Note: With paper-based registers, retain minimum of 75 years after last entry in the register.

With electronic registers, retain minimum of 75 years after last update or amendment to an entry, or after data has become obsolete, then destroy..

What things must be reported to Riddor?

What’s RIDDOR?Reportable injures. … All deaths that arise from a work activity or are connected with work – whether or not they involve someone who’s actually at work – must be reported. … Specified Injuries: … Over seven day injuries. … Over three day incapacitation. … Non-fatal accidents to non-workers. … Occupational diseases.More items…

What does Riddor cover?

RIDDOR is the law that requires employers, and other people in charge of work premises, to report and keep records of: work-related accidents which cause deaths. work-related accidents which cause certain serious injuries (reportable injuries) diagnosed cases of certain industrial diseases; and.

Who is Riddor reported to?

Who should report? Only ‘responsible persons’ including employers, the self-employed and people in control of work premises should submit reports under RIDDOR. If you are an employee (or representative) or a member of the public wishing to report an incident about which you have concerns, please refer to our advice.

Why do employers keep records of serious accidents?

Information on accidents, incidents and ill health can be used as an aid to risk assessment, helping to develop solutions to potential risks. Records also help to prevent injuries and ill health, and control costs from accidental loss. … any reportable death, injury, occupational disease or dangerous occurrence.

Why are Riddor records kept?

It is advised that RIDDOR records are kept for 5-6 years in order to allow time for any civil litigation to be made. Incidents must be reported within a 10-day timeframe after the occurrence.

Why are records kept?

Records contain information that is needed for the day to day work of government. Their purpose is to provide reliable evidence of, and information about, ‘who, what, when, and why’ something happened. In some cases, the requirement to keep certain records is clearly defined by law, regulation or professional practice.

How long do employee medical records need to be kept?

30 yearsEmployee medical records. The medical record for each employee must be preserved and maintained for at least the duration of employment plus 30 years, unless a specific occupational safety and health standard provides a different period of time.

What injuries are reportable under Riddor?

Types of reportable injuryfractures, other than to fingers, thumbs and toes.amputations.any injury likely to lead to permanent loss of sight or reduction in sight.any crush injury to the head or torso causing damage to the brain or internal organs.serious burns (including scalding) which:More items…

How long must health and safety records be kept?

Five yearsFive years is a good rule thumb for most health and safety records. Risk assessment records should be kept as long as the particular process or activity, to which the assessments refer, is performed.

How long should training records be kept?

The legislation details some mandatory record retention times such as 2 years for confined space training, however as a general rule, training records should be kept for the full term of employment of the worker.

What are accident records?

An accident book is used on construction projects to record details of any accidents that occur. This is a requirement of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR). Details of accidents that must be recorded include: … The date and time on which it occurred.

What are the three main types of records?

Types of recordsCorrespondence records. Correspondence records may be created inside the office or may be received from outside the office. … Accounting records. The records relating to financial transactions are known as financial records. … Legal records. … Personnel records. … Progress records. … Miscellaneous records.

How should accidents be recorded?

Reporting an Accident at WorkName of worker/s.Worker’s occupation or job title.Time and date of injury.Exact location of the worker at the time of injury.Exact description of how the injury was sustained.If any treatment was provided to the injured, and if so, what kind of treatment.More items…

What is a dangerous occurrence?

These dangerous occurrences apply to all workplaces and include incidents involving, lifting equipment, pressure systems, overhead electric lines, electrical incidents causing explosion or fire, explosions, biological agents, radiation generators and radiography, breathing apparatus, diving operations, collapse of …

How do I look up a Riddor report?

1) Phone the Incident Contact Centre on 0845 300 9923. 2) Say that you want to check that a report of an incident, injury etc has been made. If asked why, tell them you are the injured persons safety representative.

Why are accident records kept?

You should keep details of the accident in the company’s records, such as in an accident book or Occupational Health records. This is necessary because it allows the company to identify what types of accident are common occurrence.

Can I get a copy of a Riddor report?

I am the injured person, how can I find out if a report has been made, and obtain a copy of the form? You can contact your employer (or person in control of the work activity) to find out if a report has been made, as they have the legal duty to report.

Why is Riddor important?

RIDDOR, then, is in place to keep you and your colleagues safe at work. The legislation is important because it holds employers responsible for negligence or bad working behaviours. In practice, this encourages people to follow health and safety procedures in the workplace, which helps to prevent accidents.

What health and safety records need to be kept?

The following health and safety records should be kept in a separate file for easy access and reference:complaints;incidents;risk management analysis;training details;safety committee minutes; and.copies of specific management committee resolutions.